Raise a fund disbursement request
Raising a disbursement request is simple and quick. Just visit https://my-children.org/disbursement-request/ and follow the below process step by step:
Log into your account
- To raise a disbursement request online, you need to log in as child.
- As shown in the picture you can navigate to the page or click https://my-children.org/disbursement-request/
- Disbursement request can be raised offline. Download the form and print, fill it up, attach all documentary proofs and share with us.
Fill up header details - I
- Fill up all the required fields to identify you. Some field might be defaulted based on your user details.
- Request type is very important field. Disbursement request can be made in three scenarios:
- You already spent on your own and want to claim that amount. This is the preferred and standard way & much quicker.
- Raising request for a fresh advance payment and there is no proof submission pending for past advances taken.
- Raising request for a new advance payment and you want to submit proofs for the last advance at the same time.
- Taking advance will be treated as exception and will be approved after scrutiny by trust and mentor. It takes much longer time.
Fill up header details - II
- In case you are raising a request for advance payment, mention whether proof submission is pending for last advance.
- If it is pending, mention the last date of advance payment and the advance amount
- If proof submission is pending for your last advance, new request for advance will not be processed. You can submit both together in one go by providing estimation of new advance and uploading documentary proofs for last advance.
- Click Next.
Fill up header details - III
- If you are only raising actual expense report, it could be two scenarios
- First scenario is you are just submitting expense report for the last advanced taken so that you are good to create next advance whenever you want later on. It is recommended to submit the actual expenses as soon as possible. In this case, system will ask for last advance date and amount.
- In second scenario, you may submit actual expenses which you incurred on your own without taking advance and you want to get reimbursed.
- Click Next.
Enter expense details
- In next two screens, you need to provide details of your expenses. In case of requesting advance, provide estimated expenses. In case of actual expense reporting, provide details of actual expenses you incurred.
- There are five categories priority-wise ... you can choose any of then and give details, justification etc to get approved and paid quickly.
- Click Next.
Provide expense proofs and submit
- I you want to provide any additional comment on your request overall, there is a provision.
- Now you need to upload money receipts/bills/self declarations etc as documentary proof for all your major expenses.
- In case payee normally does not provide any money receipt, you can download a money receipt template from HERE, take a print-out and then get signed by the payee
- Please keep all the originals for audit purpose. You may courier us or we can take later on in person.
- Check the declaration box and submit.
All Disbursement List
- You can see your all past disbursement requests under disbursement request form.
- Validate the status and other information presented. If there is any discrepancy, please report to us.
My Campaigns
If any campaign is conducted for you, you can see all the campaign details, disbursements made against that campaign in "My Campaigns" section. You can reach there by navigating through your menu under your name at top-right corner or going directly to https://my-children.org/my-campaigns/.
Once we receive the request, we will verify and pay the requested amount as soon as possible. In the process, we may ask for additional details or documents. Please try to limit your expenses under given categories with proper supporting documents to get it approved and paid quickly. You may ask for more fund or in exceptional categories, but that will be scrutinized by My Children Foundation and possibly discussed with mentor and then decision will be made. Once you received the payment, please email a payment receipt confirmation to info@my-children.org from your registered email id. You may also print THIS form or write on a white paper and sign/take thumb impression by custodian/beneficiary and send us via any communication channel. If you face any problem or need any help, please Contact Us.